1
Capture documents
Store bills, receipts, invoices, and supporting documents in organized Nextcloud folders.
Document management + OCR + QuickBooks Online
See how scanning saves time and money.
File Folders helps bookkeepers and small businesses move from document intake, to OCR review, to QuickBooks Online posting, to organized archiving — while keeping the source document connected to the accounting work.
Nextcloud document folders
Human-reviewed OCR drafts
QuickBooks Online purchases
QuickLook demo: a document moves from inbox, to OCR review, to QuickBooks Online, to organized archive.
One practical workflow for bills, receipts, and expenses.
The app is designed around the way documents actually arrive, get reviewed, get posted, and later need to be found again.
2
Review OCR drafts
Extract vendor, date, document number, totals, tax, memo, and line details into a draft purchase transaction.
3
Post, attach, and archive
Review the draft, post to QuickBooks Online, attach the source document, then archive it with a clean transaction-based filename.
Built for real bookkeeping work
Less hunting. Less re-entry. Better records.
QuickBooks Online remains the accounting system of record. File Folders becomes the working layer that keeps documents, OCR results, and purchase transactions connected.
✓
Reduce manual data entry
Start from OCR-extracted document details instead of a blank form.
Start from OCR-extracted document details instead of a blank form.
✓
Review before posting
The user confirms vendor, dates, totals, accounts, tax, and memo before anything is sent to QuickBooks Online.
The user confirms vendor, dates, totals, accounts, tax, and memo before anything is sent to QuickBooks Online.
✓
Support bills and expenses
Use one purchase workflow while still respecting the difference between accounts payable and paid expenses.
Use one purchase workflow while still respecting the difference between accounts payable and paid expenses.
✓
Keep the audit trail cleaner
Posted transactions can remain linked to the original archived document, with browsing available through normal shared folders.
Posted transactions can remain linked to the original archived document, with browsing available through normal shared folders.
Want to see how File Folders could fit your workflow?
Contact Randy Sekura, Chartered Professional Accountant in Hanna, Alberta to talk through setup, Nextcloud document flow, and QuickBooks Online integration.
Randy Sekura, Chartered Professional Accountant · Hanna, Alberta · randy [at] filefolders.ca